Its not possible to sync calendars by URL to Outlook for Mac 2011.Has your Exchange-based Outlook mail client performance gotten slower over time? For example, is Outlook Search getting slower? Or do you often get a message saying something like “Requesting data from Microsoft Exchange Server” that is slow to clear before you see your mail update?If you want to check the shared task folders, you need related permissions. In Outlook 20, select the Exchange tasks folder under My Tasks section and right click on it, and then select Share > Share Tasks from the right-clicking menu.Once synced, you will see tasks with due dates from that project as all day events. Please shift to the tasks view. With Microsoft Exchange server, you can easily share your tasks with others in Outlook as follows. Share your tasks with others in Outlook.
![]() Outlok 2011 Open Shared Task How To Identify ItNearly all my books and classes discuss the huge benefits of doing this, so I won’t repeat the reasons here (for more online information about how I use the Processed Mail folder, see this article).But obviously that single-folder filing approach could make you more prone to reaching the Exchange single-folder item count limit (again, if using an old Exchange server) any one folder loaded with lots of items, like the Processed Mail folder, can cause the problem. Many IT departments are slow to upgrade their server software, so check with your IT department to confirm the version (more on which versions are effected below).Before I explain more details on how this limit works, how to identify it, and specific strategies to fix it, let me first give you some background on why 1MTD or MYN users should be particularly aware of this.As you may know, my primary recommendation in 1MTD and MYN for filing mail is to file all saved Outlook e-mail into one folder called the Processed Mail folder. But also note that even though you may have a newer version of Outlook, the Exchange Server version your company runs behind your Outlook is invisible to you, and it could be quite old and so still subject to this issue. More on how to do that smartly, below.Note this is a problem only on older Exchange servers—Microsoft has mostly fixed this on the newest ones. The fix is simple: spread your mail across more folders or subfolders or archive or delete your mail off the server.That means Exchange Server 2010 has pretty much eliminated the problem since most users will probably hit their mailbox storage size limit well before reaching 100,000 items in one folder.Again, you have to contact your IT department to find out your Exchange version. Apparently Exchange Server 2007 has a single-folder count limit of around 20,000 items and Exchange Server 2010 has a limit of around 100,000 items. Links at the bottom of the article I referenced above lead to other articles that state their limits. That’s not a lot of mail and so that number will be easy to reach if your company is using those older versions of Exchange and you are filing a lot of mail in one folder.Newer servers are better. Change gmail password for brother peinter on mac to scanHow? Well, you can 1) delete or archive old mail off the server from that folder, or 2) you can spread the mail across one or more additional Processed Mail folders still on the server. That Microsoft article also says that you may see the following messages appear as Outlook seems to take longer and longer to respond:“Requesting data from Microsoft Exchange Server” or“Outlook is retrieving data from the Microsoft Exchange Server”If you suspect you are having this issue, note that you can see the item count for your currently active folder by looking in the lower left-hand corner of the Outlook window checking that and comparing to the numbers above will help you determine if you are over the limit.If you are a 1MTD or MYN user, and have confirmed you have this issue, then it’s time to decrease the number of items in your Processed Mail folder. The indexes behind the list views in Outlook just get overtaxed and start to slow down. In the articles above Microsoft states that to maintain performance on Exchange 2007, you want to keep Contacts and Calendar folders under 5000 items each, and that for Exchange 2010 the limit for each is 10,000 items. You may need to archive or split it up as well.Also, there can be tighter limits for the Contacts and Calendar folders that could have similar effects. Or, if available, start using the new Personal Archives feature that some companies are slowly starting to roll out with their Exchange 2010 that will solve the issue too.Fine Tuning after a Processed Mail Folder FixAfter adjusting your Processed Mail folder, don’t forget to also check your Sent Items folder count, as it can build up easily. On Windows you’d probably use a Personal Folders (PST file) approach to archive mail see Appendix A and B of my Outlook book for strategies for archiving mail into local folders. By putting them on the server you get the benefits of mobile access and corporate backup.But if your mailbox storage size limit is tight relative to the count limit, then you probably want to do number 1, and delete items or use off-server archiving. ![]()
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